Job Description

Sr Administrative Assistant, Simulation Center

UT Southwestern is a world?renowned medical and research center that offers a culture of teamwork, professionalism, and career growth. Ranked as the number 1 hospital in Dallas?Fort?Worth by U.S. News & World Report.

Job Summary

First contact for everyone entering the Simulation Center. Runs the front desk, greets visitors, manages calendars for appointments and meetings. Requires high level of professionalism, excellent interpersonal skills, organizational skills, problem?solving and follow?through.

Responsibilities

• Relieves supervisor of a variety of administrative duties, including coordination of day?to?day operations of office and recommendations for procedure improvements.
• Prepares or assists in preparation of grant applications, budgets, manuscripts, book chapters, etc., ensuring proper format, grammar and completeness.
• Functions as liaison with other departments (Human Resources, Telecommunications, Physical Plant, Purchasing, Accounting) and prepares online and paper documents as needed.
• Completes and coordinates complex projects and reports as assigned, often requiring significant contact with other departments and outside organizations and use of various computer software applications.
• Composes and/or types letters, memorandums and other non?routine or moderately complex correspondence.
• Maintains sub?ledgers and ledgers for various accounts, reviewing expenditures and encumbrances, reconciling accounts and ensuring appropriate use of funds.
• Plans and coordinates projects such as meetings, appointments, conferences, seminars, workshops, etc.; arranges for facilities, accommodations, transport, refreshments and budgets.
• Takes, transcribes and distributes minutes for meetings.
• May transcribe dictation of medical or scientific terminology ensuring correct format, grammar, punctuation and spelling.
• Performs other duties as assigned.

Qualifications

• Education: High School Diploma or GED. Higher education may be considered in lieu of minimum requirements.
• Experience: At least 3 years of related secretarial/administrative experience.

Benefits

• PPO medical plan, available day one at no cost for full?time employee?only coverage.
• 100% coverage for preventive healthcare no copay.
• Paid Time Off, available day one.
• Retirement Programs through the Teacher Retirement System of Texas (TRS).
• Paid Parental Leave Benefit.
• Wellness programs.
• Tuition Reimbursement.
• Public Service Loan Forgiveness (PSLF) Qualified Employer.
• Learn more about these and other UTSW employee benefits!

Security

This position is security?sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Location

Texas, Dallas 5323 Harry Hines Blvd

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