We are seeking a highly organized and detail-oriented Executive Assistant with advanced Excel skills to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.
You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.
Manage executive calendars, schedule meetings, and coordinate travel arrangements
Handle email correspondence via Outlook and ensure timely follow-ups
Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
Support CRM activities using Pipedrive (training provided)
Conduct lead generation and data enrichment using Seamless.ai
Assist with order processing and inventory tracking via SellerCloud
Prepare presentations, reports, and documentation for internal and client use
Liaise with clients, vendors, and internal teams to ensure smooth operations
Maintain confidentiality and professionalism in all communications
Excellent written and verbal communication skills
Proficiency in Microsoft Outlook for email and calendar management
Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
Strong organizational and multitasking abilities
Attention to detail and problem-solving mindset
Ability to work independently and manage time effectively
Excel - VLOOKUP required, PivotTables helpful
Outlook - For email and scheduling
Pipedrive - Training provided
Seamless.ai - For lead generation
SellerCloud - For order and inventory management
Bachelor's degree preferred (Business Administration, Construction Management, or related field)
2+ years of experience in an executive assistant or administrative role
Experience in the construction industry is a strong plus
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