Job Description

City Clerk at Glendale, WI summary:

The City Clerk performs supervisory, clerical, and administrative duties to support city government operations, including election management, voter registration, and record maintenance. This role oversees the issuance of municipal licenses, maintains city ordinances and records, prepares meeting agendas and minutes, and provides information to the public and other stakeholders. The position requires certification in municipal clerking, strong organizational and communication skills, and proficiency with city-specific software such as WisVote.

Salary: $78,400.00 - $105,840.00 Annually
Location : Glendale, WI
Job Type: Full-Time
Job Number: 5000
Department: Administration
Opening Date: 09/12/2025
Career Description
Provides a variety of routine and complex supervisory, clerical, and administrative work in the administration of the City government. Works under the direction of the Deputy City Administrator.
Duties/Responsiblities
•

• Reviews and certifies nomination papers and petitions for validity and sufficiency. Supervises voter registration and all elections; assures proper set-up of voting equipment as needed at polling place, prepares and distributes ballots, including absentee ballots and all necessary supplies required for conduct of elections; recruits, trains and supervises election inspectors; delivery of ballots and election forms to County Clerk.
• Wisconsin State Voter Registration System (WISVOTE) certification required within 90 days of employment.
• Administers the issuance of municipal licenses, including business, animal, various regulatory licenses assigned in accordance with applicable City ordinances and other regulations.
• Maintain City ordinance book.
• Maintain City record filing system.
• Administers oath of office to public officials.
• As needed by Administrator, composes, types and edits a variety of correspondence, reports, memoranda, and other material which at times includes confidential information requiring judgment as to content, accuracy, and completeness.
• Prepares, posts, and distributes agendas, materials, minutes and records of meetings.
• Prepares and advertises meeting agendas, bid and other advertisements, and legal notices of public hearings and special meetings.
• Attends regular and special City Council meetings; oversee or performs an accurate recording of the proceedings, preparation of the minutes proper legislative terminology, recording, indexing and filing for the public record; distributes information as requested.
• Provides public records and information to citizens, civic groups, the media and other agencies as requested.
• Files various reports with the State of Wisconsin as required by State Statute.
• Other duties that may be assigned from time to time, including assisting other Departmental staff when necessary.
• Regular full-time attendance at this position is required.

Other
Education and/or Experience

• Graduation from a college or university with a bachelor's degree in business management, records management , public administration or a closely related field.
• Two (2) years of related experience.
• An equivalent combination of education and experience.
• "Certified Municipal Clerk" designation within 3 years of employment.
• Wisconsin Driver's License.

Knowledge, Skills, Abilities
• Must think analytically and objectively.
• Working knowledge of Microsoft Office.
• Understand, interpret and apply applicable City ordinances and policies.
• Effectively communicate and interact positively with fellow employees, City Council, and citizens.
• Ability to communicate effectively both orally and in writing.
• Extreme accuracy, efficiency and timeliness in calculation and production of work products.
• Superior time management, organizational skills and attention to detail are highly desired.
• Planning and delegation.
• Manage several projects at one time.
• Use of computers, WisVote.
Additional Information
Physical Demands

• While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.
• Specific vision abilities required by this job include close vision, ability to adjust focus, and the ability to sustain prolonged visual concentration.
• Requires the ability to operate, maneuver and or provide simple but continuous adjustment on equipment, machinery and tools such as computer and other office machines, and or materials used in performing essential functions.
• Ability to coordinate eyes, hands, feet and limbs in performing slightly skilled movements such as typing and to operate various pieces of office equipment.
• Ability to recognize and identify degrees of similarities and differences between characteristics of colors, shapes and textures associated with job-related objects, materials and tasks.
• The employee must exert light physical effort in sedentary to light work, occasionally involving lifting, carrying, pushing, pulling, crouching, crawling, kneeling, stooping and/or moving up to 40 pounds.

WORK ENVIRONMENT

• The noise level in the work environment is moderately quiet. Work is typically performed in an office.
• Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, irate individuals and intimidation may cause discomfort and poses limited risk of injury.

SELECTION GUIDELINES
Formal application (including resume and cover letter), rating of education and experience; oral interview and reference check; job related tests may be required. A police background check will be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Nothing in this job description reflects management's right to assign or reassign duties and responsibilities to this job at anytime. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Paid Time Off (PTO) - Regular full-time employees shall accrue PTO on a semi-monthly basis. PTO increases with years of service in accordance to the PTO schedule and is allocated accordingly on a semi-monthly basis.
Holiday - 10 paid holidays and 1 paid floating holiday
Wisconsin Retirement
All employees who work more than 1,200 hours a year are automatically enrolled in Wisconsin Retirement. The employee is responsible for 50% of the contribution. In 2025, 6.95% of the employee's salary is the contribution rate. This is deducted from each paycheck.
Life Insurance
New employees, not previously in WRS, are eligible for enrollment. The City pays for the basic plan.
Health Insurance
The City pays 88% of the lowest cost plan available under State Health Plan in the City's service area (Milwaukee County). No co-pay, No Deductible plan.
Dental Insurance
The employee may participate in dental insurance at their expense. Two programs are offered.
Retirees are eligible to continue their participation in the City's dental insurance program.
Deferred Compensation (457D)
The City offers three different plans for contributing to Deferred Compensation.
ICMA
North Shore
Wisconsin Deferred Compensation
Contributions are 100% paid by the employee
01
Do you have knowledge of and experience with municipal government functions and processes, including support to council, boards, and commissions?

• Yes
• No

02
Are you able to work evenings 2-3 times per month?

• Yes
• No

03
Do you have experience in interpreting laws and legal statutes?

• Yes
• No

04
Do you currently posses a Wisconsin Drivers License?

• Yes
• No

05
Do you have Certification as a Municipal Clerk?

• Yes
• No

06
Do you have WisVote experience?

• Yes
• No

07
Do you have supervisory experience?

• Yes
• No

08
Please identify the answer which best describes your level of Microsoft Excel knowledge

• Beginner
• Intermediate
• Advanced

09
Please identify the answer which best describes your level of Microsoft Word knowledge)

• Beginner
• Intermediate
• Advanced

Required Question

Keywords:

municipal elections, voter registration, city clerk, public records management, municipal licenses, city government administration, WisVote, meeting minutes preparation, ordinance maintenance, public communication

Job Tags

Full time, Work at office, Afternoon shift,

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