Job Description
We are offering an exciting opportunity for an Office Assistant in Scottdale, Arizona, 85254, United States. This role involves various administrative tasks in a corporate setting, with key emphasis on proficiently managing and maintaining company benefits programs.
Responsibilities:
• Efficient handling and processing of legal mail for multiple personnel
• Ensuring accurate and up-to-date record keeping of all incoming and outgoing mail
• Efficiently managing conference rooms including scheduling, maintenance, and catering coordination
• Ensuring the general cleanliness and orderliness of office spaces including kitchens, supply rooms and meeting rooms
• Proficiently operating digital image scanning equipment and performing quality checks on the generated files
• Handling firm-related administrative tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying
• Ensuring the confidentiality and integrity of all records
• Managing the inventory of office supplies and materials, including specific mailroom supplies
• Performing other duties as assigned by Management and/or Team Leaders.
• Proficiency in performing Receptionist Duties is required.
• Experience in Administrative Assistance is essential.
• Strong communication and interpersonal skills are necessary.
• Proficiency in using HR and administrative software.
• Knowledge of employee benefits and applicable laws.
• Excellent organizational and multitasking abilities.
• Attention to detail and analytical skills are highly valued.
• Ability to maintain confidentiality and adhere to ethical standards.
• A bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
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