Job Description

Job Description

Job Description

Our organization is seeking a highly organized and detail-oriented Administrative Specialist to join our team, initially on a contract basis with the potential for full-time hire. In this role, you will manage, maintain, and coordinate academic records while ensuring their confidentiality and security. You must demonstrate a commitment to record accuracy, be able to work within strict deadlines, and have a strong attention to detail.

Responsibilities:

1. Maintain, update, and manage academic records including transcripts, reports, and documents.
2. Verify data entered into the system to ensure its accuracy and completeness.
3. Compile reports on academic metrics including enrollment, graduation rates, and academic standings.
4. Assist in the preparation of academic forms and their processing such as course registration and grade reports.
5. Oversee the secure transmission of records for requests.
6. Ensure that all academic records comply with FERPA regulations.
7. Assist students, faculty, and administrative staff in accessing necessary academic records and answering related queries.
8. Coordinate with different departments to collect data and resolve discrepancies in records.
9. Maintain the integrity, confidentiality, and security of all academic records.
10. Develop and implement strategies to improve the maintenance and processing of academic records.
11. Provide training to faculty and staff on proper record procedures.

Qualifications:

1. Bachelor's degree in related field.
2. Experience in an administrative role preferably in an educational setting.
3. Proficiency in using student information systems.
4. Exceptional organizational skills and attention to detail.
5. Excellent written and verbal communication skills.
6. Ability to handle confidential information with discretion.
7. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

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