Job Description
We are in search of an Office Assistant to join our team located in Alameda, California. The Office Assistant will play a key role in our operations by managing customer communications, maintaining organized records, and ensuring the smooth running of our office. This role offers a long term contract employment opportunity in a predominantly remote team setting.
Responsibilities: • Managing the voicemail system and routing calls to the appropriate parties • Using Microsoft Suite, particularly Word and Excel, to facilitate daily tasks • Welcoming and directing visitors, including deliveries from services such as FedEx and UPS • Processing and delivering mail within the office • Ensuring the office environment remains secure by managing access • Collaborating with a small team to ensure efficient operations • Flexibly adapting to changing circumstances and tasks as needed • Utilizing the Microsoft Office 365 suite to maintain accurate records and manage digital communications • Operating a switchboard with 1-10 lines to manage incoming and outgoing calls • Managing email campaigns and ensuring relevant parties receive pertinent information.
Please apply now and call us at (510) 470-7450• Minimum of 2 years' experience in an office assistant role or similar administrative position
• Proficient in Microsoft Office 365
• Experience with handling switchboard phones (1-10 lines)
• Ability to manage email campaigns efficiently
• Familiarity with FedEx operations for mailing and package delivery
• Able to deliver mail within the office in a timely manner
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Detail-oriented and capable of multitasking effectively
• Must hold a high school diploma or equivalent qualification
• A positive attitude and ability to work well in a team
• Ability to maintain confidentiality and handle sensitive information with discretion.
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