Job Description
Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of our law firm. This position requires a proactive individual who can manage multiple tasks efficiently and work collaboratively with attorneys, paralegals, and other staff members. The ideal candidate will have excellent communication skills, a strong work ethic, and a commitment to maintaining confidentiality.
Key Responsibilities: - Office Management:
- Answer and direct phone calls, take messages, and handle general inquiries.
- Greet and assist clients and visitors in a professional and courteous manner.
- Maintain office supplies inventory and order supplies as needed.
- Organize and schedule meetings, appointments, and conference calls.
- Manage office filing systems, both electronic and physical.
- Document Management:
- Prepare, edit, and format legal documents, correspondence, and reports.
- Assist with the drafting and proofreading of legal documents.
- Scan, copy, and file documents accurately and in a timely manner.
- Manage and organize client files and case documents.
- Support to Legal Staff:
- Assist attorneys and paralegals with case management tasks.
- Coordinate and manage court filings, including e-filing in various jurisdictions.
- Track and manage deadlines for filings, submissions, and other critical tasks.
- Prepare and distribute client invoices and manage billing inquiries.
- Conduct basic legal research and gather information as needed.
- General Administrative Tasks:
- Handle incoming and outgoing mail and deliveries.
- Assist with special projects and tasks as assigned by management.
- Maintain confidentiality of all client and firm information.
Qualifications: - Education: High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Experience: Minimum of 2 years of administrative experience, preferably in a law firm or legal environment.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with legal software and case management systems is a plus.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in work.
- Ability to work independently and as part of a team.
- Strong time management skills and the ability to prioritize tasks effectively.
Benefits: - Competitive salary commensurate with experience.
- Health, dental, and vision insurance.
- Retirement plan with company match.
- Paid time off and holidays.
- Opportunities for professional development.
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