Job Description

Job Description:

Position Title: Financial Coordinator

I. Position Summary:

The Financial Coordinator works at Center Communities of Brookline as part of Hebrew SeniorLife’s Finance Team to assist with the day to day financial operations of CCB. Provide administrative and financial skill support to the Director of Finance related to all aspects of finance department.

II. Core Competencies:

• Assist tenants and staff in financial matters with sensitivity and in strict confidence at all times.

• Detail-oriented and ability to work independently

• Excellent team player

• Work collaboratively with colleagues, both within and outside the HSL continuum.

III. Position Responsibilities:

• Code and enter all A/P invoices into Yardi in a timely manner

• Print bi-weekly check runs and reports for Director of Finance to review

• Create batches and enter all receivables into Yardi

• Process rent checks using both checkscan and ACH

• Research and resolve invoice discrepancies and issues with vendors

• Prepare and make timely bank deposits, including petty cash, housing authority payment, security deposits, and other miscellaneous income

• Prepare audit worksheets or files as requested by the Director of Finance

• Analyze revenue trend by maintaining spreadsheet of monthly income data by types of tenants, and analyze operating expenses to contribute to the budget and cost reduction

• Maintain Vendor files and organize archived files as necessary.

• Assist with 1099 reporting and maintenance of w-9 forms and vendor files

• Serve as point of contact when Director of Finance is out of office

• Generate pen item statements sent to residents by the 15th of the month; generate overpayment credit statements by the end of the month

• Follow up on any outstanding rents due, research delinquencies and discrepancies, and work with Dir of Property Management to bring the accounts to current.

• Provide rent receipts as residents request

• Reconciles AP, AR, Depreciation Trial Balance accounts monthly.

• Monitor monthly A/P aging reports and check payments clearing status

• Monitor monthly A/R aging reports and research on variances.

• Records all moneys received other than rentals.

• Records security deposits.

• Graciously receives complaints and concerns; acts to correct issues by making requests of others. – move o last

• Track monthly dining orders and update meal plan changes in the system

• Post monthly dining charges and work with social services personnel to resolve issues with residents

• Reconcile credit card statement, collect corresponding receipts, and prepare journal entries

• Maintain monthly schedules for balance sheet accounts such as fixed assets and prepaids.

• Identify areas that could improve / enhance the day-to-day workflow and long-term efficiency and document processes and procedures.

• Performs other related duties as required or directed.

• IV Qualifications:

• College degree and/or 1 - 3 years experience in finance field.

• Prior experience with HUD Section 8 Affordable Housing Program and knowledge of HUD, MassHousing and DHCD regulations a plus.

• Excellent written and verbal communication skills required.

• Proven skill using computers with emphasis on Microsoft Word and Excel.

• Experience with Yardi software or similar HUD Affordable Housing software preferred.

• Exceptional organization, customer service, teamwork, communication and interpersonal skills required.

• Ability to manage multiple tasks simultaneously, handle difficult situations, and demonstrate flexibility required.

Remote Type

Hebrew SeniorLife is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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