Job Description

Job Description

Job Description

Position Title:

Facilities Manager

Organization:

Lufthansa Technik Puerto Rico (LTPR)

Department:

OFM

FLSA Classification:

Exempt

EEOC Job Category

(1.2) First/mid-level officials and managers

1. Position’s Connections

Position of the direct supervisor

Chief Executive Officer

Positions of the direct subordinates

Designated Security Officer, Facilities Coordinator, Facilities Engineer, Facilities Technicians, Handyman

1. Description of the Position

Responsible for keeping the facility properly maintained, clean and safe and oversees the company’s grounds, buildings and equipment to ensure that a workspace is safe and functional. The role combines management tasks such as supervising contractors and more strategic responsibilities such as managing budgets and advising on long-term utilities efficiency.

1. Essential Responsibilities

• Overall responsible for building and grounds maintenance
• Develop, monitor and manage adequate facility maintenance and repair program including proper documentation
• Ensure that the facility is clean and maintained according to company standards / policies.
• Ensure facility always complies with all applicable regulations
• Responsible for development and control of departmental budget including cost related to repairs, maintenance, utilities and capital improvements.
• Manages supplier contracts including definition of scope / make or buy decisions / contractor selection in close cooperation with purchasing dept.
• Recommend & Implement improvements for processes / equipment / design modifications
• Ensure that company goals incl environmental are achieved.
• Support company activities and events where technical support is needed
• Ensures immaculate appearance incl furniture, design elements, signage etc. in close cooperation with the Executive Office & Communications Specialist
• Set targets for employees / monitor their performance / develop employees further
• Develop & Manage security concept /system in line with LH group standards
• Manage facility mechanical, electrical, HVAC, plumbing and civil development projects
• Leads the preparation of the facilities for extreme weather conditions such as Hurricanes etc.
• Negotiate contracts with service providers in cooperation with purchasing dept.
• Inspecting facilities to meet safety regulations compliance and coordinating renovations and updates.
• Conduct performance evaluations and provide ongoing support and training to team members.
• Manage and maintain the inventory of spare parts, tools, and maintenance supplies.

1. Other Responsibilities

• Maintains working area clean and organized.
• Comply and ensure compliance with company policies, procedures, local and federal regulations.
• Perform other tasks and projects, as requested.
• Ensure adherence to compliance culture requirements.

1. Education, Skills, and Competencies

• Bachelor’s degree in Business, Engineering, or equivalent professional level experience
• Minimum of 5 years of experience in facilities maintenance or equivalent related functions
• Knowledge of OSHA and other environmental regulations
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
• Proficiency in facilities management software or CMMS (Computerized Maintenance Management System).
• Experience in leadership positions.
• Project Management skills.
• Experience in contract management
• Excellent communication and negotiation skills.
• Good people skills.
• Ability to work independently.
• Flexibility according to workload during the project phases.
• Ability to generate innovative ideas and identify potential for improvement within his working area.
• Fluent in English and Spanish, both written and spoken.

1. Working conditions

• Sudden and imminent noises
• Varying temperatures inside bay and shop areas.
• Risk of exposure to toxic substances.
• Office environment. This job operates in a professional office environment.

1. This role routinely uses standard office equipment such as computers, phones, photocopiers, fax, scanner and filing cabinets.
2. Could often work more than 40 hours per week, including on evenings and weekends. Also usually travel often for work.
3. The workspace may range from a desk in an open layout cubicle, a private office or working remotely from home.
4. Being a international company, there will be a linguistic diversity.
5. The temperature will be in a comfortable range. Sometimes it may be colder than normal.
6. Available to travel abroad

1. Physical Demands (if applicable)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 30 pounds.
• The employee is regularly required to use hands to operate or feel objects, tools, or controls, communicate, distinguish, or identify, adjust, or focus.
• While performing the duties of this job, the employee is regularly required to stand, walk, sit, squat, bend, and talk and hear.
• Must be able to use a computer keyboard, mouse, and office equipment.
• Specific vision abilities required by this job include close vision, distance vision and color vision and ability to adjust focus.
• Sitting for Extended Periods: the job requires prolonged periods of sitting at a desk or computer.
• Computer Use: the position involves extensive computer use, including typing, using a mouse, and staring at a screen for extended periods.
• Lifting and Carrying: the job requires lifting or carrying items, even if they are relatively light, like office supplies, files, or equipment.
• Repetitive Motions: there are repetitive motions involved, such as typing, filing, or data entry.
• Standing or Walking: While office jobs are generally sedentary, there may be occasions when standing or walking is required, such as during meetings or when using office equipment.
• Communication Skills: communication is essential in an office setting. Include any relevant requirements for speaking, listening, and effective communication.

This job description reflects management’s assignment of essential functions; it does not exclude or restrict the tasks that may be assigned.

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